Watch Your Language

Some of the posts recently about marketing masks and customer service have gotten me thinking about our language we use as admissions/recruiting workers in Christian Higher Ed and what the connection might be between using proper terms for what we do and communicating what we do to those around us in our schools.

My guess is for most of us we don't have an issue in using sales-related terms as we understand that we are not sacrificing the personal touch or the relational element of what we do when we talk this way. We obviously don't talk to our students using this language but my question is how do we communicate this to others in our schools who may not have the understanding of the language we use? How do we let our non-admissions colleagues know that when we talk about prospects, customers, and marketing; these terms can actually increase our effectiveness by sharpening our focus as opposed to turning us into telemarketers?

For me I start with trying to be clear what I mean by defining my terms in my own mind so I can communicate them if asked.

Prospect - A student in grade 11 or 12 who is considering my school.

Sales Process - The process I follow from my first contact with a prospect right to the time where they tell me they're either not interested or they apply.

Closing - The process of working with a prospect to make a final decision on whether to apply and then working with them to get their application and confirmation finished.

Account Managing - For me this is the maintenance that takes place with a student between the time he/she has confirmed they're coming to the time they walk in the door in September. It's easy to loose a "sale" still during that period if you're not careful.

Low Probability/High Probability - These are terms I use in thinking about the potential of closing a prospect. It goes without saying that you want to spend the majority of your time trying to find and close the high probability sales.

For me it was helpful to take these terms from my experience in the business world and find definitions for what I'm now doing in Admissions. It helped me clarify and focus on my tasks at hand and gave me some effective language for communicating what I do to others in my school and elsewhere.

So what do you think? What language do you use when talking about the sales aspect of admissions? Share your thoughts and experiences with trying to communicate with your non-admissions colleagues.