Wednesday, December 13, 2006
Merry Christmas...
Call me small town, but I don't think I've ever seen a real live true-blue science experiment with green gooey guck bubbling in a beaker, traveling through a tube to another ampule (the scientific word for the other bottle thingy...). Anyway, I got a fabulous tour from Mary N of The Kings University College campus on Monday, thanks Mary!
Thanks too to Tim B at Vanguard (wish I would have taken a picture of the 270* skyline view from that prayer room!), Karen Marshall from Concordia (after a busy morning with the counseller info brunch!) and Karen Manzer from Taylor.
I hope you all make it through exam week without catching any germs... I know the students' lack of proper sleeping and eating always makes for lower immunity around now... get out the antibacterial gel :) I hear Mary has a yummy concoction brewing at TKUC, maybe she'll share some...
Joy and I are doing some evaluation and planning over the next couple of days here at my office in Calgary, but I will be available if you'd like to contact me (email is the best way)... dchu@checanada.ca. If you have any additional thoughts or evaluation forms from the fairs, please email me or fax to 403-313-2488.
I will likely post a bit over the holidays, but just in case I don't, have a great Christmas!
Blessings,
Dayna
Thursday, December 07, 2006
Code of Conduct?
Does your institution have a code of conduct that applies to your students regardless of whether they are on campus or off? Have you had any backlash (or shall I say, "feedback") on the code of conduct requirements?
A recent news headline caught my attention due to the application of a "code of conduct" expectation in public Universities...
"The dean of the University of Alberta’s School of Business says he will be investigating to see if any students who participated in rowdy drunken event at Chateau Lake Louise this weekend violated the school’s student code of conduct...University of Calgary officials moved quickly to condemn the behaviour.
..."But I tell you, this is something I find appalling, and I will be talking to the students involved. I will continue to reinforce the point that when they are out there, they are our ambassadors and what they do reflects on us, and this reflects very badly on us -- whether it was a sanctioned event or not,” he said...."If he finds out any of the U of A business students who attended the event did anything to violated the school’s student code of conduct, they will face the consequences, Percy vowed. “As you can see, I am not happy.”
"[But] we had no connection to it -- this was something that students did on their own."
So this makes me wonder if your institutions address this to any degree.
This situation provides you with an example to provide students and prospects of a "code of conduct" being a part of public institutions as well as private... though likely on a different scale of expectations!
Friday, December 01, 2006
Best Recruiters...
Here's an unrelated question for my CHEC friends. The Christmas season is fast approaching, and many students will be returning to their homes, which these days are spread out all over the country. I've always believed (and been told many times) that students are our best recruitment tools. What are some ways/incentives to involve them in recruitment over the Christmas season?
Thursday, November 30, 2006
Watch Your Language
My guess is for most of us we don't have an issue in using sales-related terms as we understand that we are not sacrificing the personal touch or the relational element of what we do when we talk this way. We obviously don't talk to our students using this language but my question is how do we communicate this to others in our schools who may not have the understanding of the language we use? How do we let our non-admissions colleagues know that when we talk about prospects, customers, and marketing; these terms can actually increase our effectiveness by sharpening our focus as opposed to turning us into telemarketers?
For me I start with trying to be clear what I mean by defining my terms in my own mind so I can communicate them if asked.
Prospect - A student in grade 11 or 12 who is considering my school.
Sales Process - The process I follow from my first contact with a prospect right to the time where they tell me they're either not interested or they apply.
Closing - The process of working with a prospect to make a final decision on whether to apply and then working with them to get their application and confirmation finished.
Account Managing - For me this is the maintenance that takes place with a student between the time he/she has confirmed they're coming to the time they walk in the door in September. It's easy to loose a "sale" still during that period if you're not careful.
Low Probability/High Probability - These are terms I use in thinking about the potential of closing a prospect. It goes without saying that you want to spend the majority of your time trying to find and close the high probability sales.
For me it was helpful to take these terms from my experience in the business world and find definitions for what I'm now doing in Admissions. It helped me clarify and focus on my tasks at hand and gave me some effective language for communicating what I do to others in my school and elsewhere.
So what do you think? What language do you use when talking about the sales aspect of admissions? Share your thoughts and experiences with trying to communicate with your non-admissions colleagues.
Tuesday, November 28, 2006
IS THE CUSTOMER (SERVICE) ALWAYS RIGHT?
Emmanuel Bible College
After reading Dayna’s post on the Marketing Mask (great blog if you haven’t read it make sure that you do) It really started me thinking about customer service and how we as Christian Institutions are doing with our own customer service. As I think back on the
But what does customer service mean to us as we look at out institutions. I always find myself trending in dangerous waters as I address our students as customers. First off let me explain my thinking I believe that since a student pays a fee and expects a service in return, this makes them a customer. (Check it out in the Big Webster’s Dictionary) I have been confronted on this ideology a few times and hear the same response over and over and over (and over) again. (The follow needs to be said in a whining type of voice to make it more effective) “Referring to the students as a customer, removes the personal relationship aspect of the institution, the students are not our customers they are our friends” Well it’s time to hear the radio in the morning, if this is how you treat your friends then please call me a customer
I am currently publishing a customer service manual for our institution and hopefully will have it done by the new year. I will be posting different sections on this blog to get your feedback and hopefully start making you and your institution think about the service that you provide for your customers (I dare you to go around and use the word customer in front of other staff and faculty and get their reaction)
Here are some questions to get you started in your thinking. 1. Where does your institution lack when it comes to customer service? 2. Are you giving your students great service or only what it takes to get by? 3. What does you institution do well in regard to customer service? (Feel free to share some ideas and experiences on this blog)
Stay Tuned for the Following Blogs
Inexpensive Ways To Provide Amazing Customer Service
Outstanding Customer Service In One Minute
Top Five Customer Service Errors (and their solutions) in Christian Education
Monday, November 27, 2006
Pictures are Posted!
You can find this photo and all of the rest of our fun photos from the Eastern fairs up on shutterfly.
You can view them at www.spareparts.shutterfly.com.
Thursday, November 23, 2006
marketing masks...
Many of you were with me for our stay at the Crowne Plaza in Ottawa for the end of the Ontario fairs. We got a really great rate, but I was disappointed with our stay for several reasons, most of which I won't go into here, but including not having our rooms ready when we arrived (after having called within the past 24 hours to confirm our already-contractually-stated arrival time), not having the internet included in the rate of some of the rooms as agreed, the front desk staff being extremely inefficient (not to mention all in blue jeans; even on a Friday this is way below my expectations of the Crowne Plaza), and... did anybody else have to practically stand on their toilet to get the bathroom door closed? While nicely furnished, this hotel had the smallest bathroom I have ever seen, and no additional outer sink/counter.
Okay, so maybe I'm getting to be a bit of a hotel snob... but there's a lot to be said for meeting expectations, especially if you're in the business of setting them. The Crowne Plaza calls themselves "The Place to Meet..." and yet two large meetings booked on the same weekend seemed to throw them all into chaos. They call themselves "the best that Ottawa has to offer," but I beg to differ (Westin here we come in 2007?!).
I was greeted with truffles and a hand signed welcome card (when, in fact, my room became available...)
"...Please do not hesitate to contact me..."
I felt like saying, "Well, if you would please not hesitate for over 15 minutes from answering the phone at the front desk, I would not hesitate to contact you..."
ANYWAY, enough ranting... my main point is this: Does your institution wear marketing masks? Do you overstate your alumni satisfaction levels, or pad your "employment rate" by not mentioning that grads may not be employed in their area of study? Do you have unrealistic depictions of your campus, residence, classrooms, or resource areas... on your display, online, in written descriptions, or otherwise?
What are some ways that you may be setting expectations too high; or worse yet, falsely? Is your "One-Year-Certificate" really that adventurous? Are your credits really that transferable? Is your discipleship program ultimately focused on discipleship?
Remember: your satisfied students are the best recruiters you will ever have for your institution. Think retention and be sure that all levels of marketing, recruitment, and alumni relations are on a realistic level of expectation management.
Dayna
Wednesday, November 22, 2006
the look you're looking for...
Hate to say "I told you so..." well, okay, I don't hate it that much; the new Starbucks look supports my past prediction that the 'silhouette' look is the marketing look of the future... and now that makes it the marketing look of now... Think iPod, Coke BLAK, and... Starbucks.
Do you remember the Belfast Bible College display? Go for it... it's the look that will get the looks you're looking for at fairs, events, exhibitions, etc... disclaimer: you'll have to be ready to get a new one within a couple of years!
Dayna
Monday, November 20, 2006
Five Alive
Do you ever come out of a tour or even a meeting thinking, "what did we accomplish there?" well, I am 15 minutes into my first day back from the Ontario fairs and already assessing that... I know we connected and networked and accomplished a LOT... so in case some of you are heading straight back onto the road again (bless your souls), or simply may forget some of what we did, I have a list of resources here for you that you can create your own action item list out of:
- Pro D hand-outs: Resource List; enrolment process SOS
- BLOGS (right nav bar)... click "comment" below and give us your blog address to have it posted on our list
- Stats from each event (I will email you)
- Please consider using our sponsor for your next order of promotional give-aways. Rob Penner of Talbot Marketing worked with his suppliers to provide us with the freebies that you received on the fairs (duffle bag, water bottle, portfolio, alarm clock, business card holder). I also purchased our lanyards and pens through him.
- Past Posts: "Some Resources" ; "Tuition Increases and Google Alerts" ; "Sweet Freebies" ; Noel Levitz & Stamats ; and a Travel Tip.
There you have it... my first of what will become a spontaneous series of "Five Alive" lists... bite sized lists that you can create your own action items, ideas, plans or proposals out of.
DC
Wednesday, November 08, 2006
http://www.statcan.ca/Daily/English/060927/d060927a.htm
Also note; I have added a new blog to the list
http://stopfiverecords.blogspot.com (Dan Donkers; Summit Pacific)
See some of you in Ontario Friday (I leave tomorrow)...
Dayna
Monday, November 06, 2006
lou review
Best Ladies' Bathroom
...The envelope please...
and the winner is:
Calgary: First Alliance Church!
Question of the Day
As a admissions professional, our jobs require a large amount of commitment to both travel and office time. What things do you do to refresh yourself on the road? At home? How do you maintain relationships and community? What sort of things keep you alive personally so that you can be motivated professionally?
Can't wait to hear how you all weigh in on this one!
Saturday, November 04, 2006
Astro-Dunn
Wednesday, November 01, 2006
Blog Links
5 Ways to Boost January Enrolment
Did you know that many prospective students -- even mature students, don't know that they can start classes in January? If your enrolment numbers are astoundingly high right now, you may not need to make a push for January enrolment... but if you could use a boost in enrolment, here are a few ideas:
- Promotional campaign... a "bold sign" road side announcement proclaiming January enrolment options
- Radio ad (see if you can get it sponsored by a local business)
- Newspaper ad (especially effective for attracting mature students/community ed/continuing ed)
- A special brochure or small poster for your display table focusing on January enrolment
- Christmas "gift certificates", good for the cost of a class... promote these on your parent page and/or semester-end mailout. While you're at it, throw in a free gingerbread latte card for your campus cafe...
Monday, October 30, 2006
Happy Birthday Clint!
Sunday, October 29, 2006
The votes are in...
More western fairs pictures here
Friday, October 27, 2006
Blogger Alerts...
All that to say two things: 1) set up blogger alerts, they work! and 2) check out Stacey's blog... you'll find more fantastic pictures like this one (click to go to Stacey's blog):
Schoolfinder.com Profile
- The institutions with the higher profiles were already paying members of schoolfinder.com
- I am unsure how they qualified "UC" as a type, but I will look into it
- These have been up since before western fairs started (sorry I didn't tell you sooner, one of those things that got lower priority with dealing with personal things over the last few weeks).
What do you think? Any suggestions?
Thursday, October 26, 2006
Thank you!
For the record, the "Question of the Day" about the song of your life helped me pick out some new iTunes... Chris Tomlin, Amanda Falk, Third Day, John Mayer... and I was surprised that nobody named "on the road again" as their life song! Maybe in Ontario...
Anyway, thanks again, I am truly honoured.
Dayna
Wednesday, October 25, 2006
question of the day
- Patty was Dora the Explorer
- Renee was SheRa... and I think a couple of others...
- Starla was Smurfette
- Dunn was AstroBoy (although not everyone knows who that is...)----->
On that note... what was the highlight of the CCUFairs for you? What would you never change about the CCUfairs?
Wednesday, October 18, 2006
pay it forward...
I know you're out there...
Sunday, September 24, 2006
Quality vs Quantity...
This event, and events like YC (by the way YC07 dates are May 25-27), maybe even Missionsfest; Out in Ontario and east I imagine it is things like Kingdom Bound or events at Canada's Wonderland... raises the question... should you put your eggs in the quality basket, or the quantity basket? The illustration lending itself quite nicely to my answer... don't put all your eggs in one basket!
Sometimes students don't know that they want more information from you yet until they come across you at events that are not intentionally "higher education" focused.
Thoughts?
^ Melanie, Tim & Andrea prepare for the rush...
3 Secrets of a Secret Shopper
Anyway, here are some thoughts that I have transfered to the recruitment world from my experiences as a secret shopper:
- Be the Client :: the most important aspect of being a secret shopper is to put yourself in the shoes of an actual customer of the actual product or service. How often do you put yourself in the shoes of your prospective students? How often do you see what they see, hear what they hear, live what they live? Do you know what their experiences are like when they participate in a campus tour, an overnight res visit, a class preview?
- Be Observant :: in mystery shopping, the evaluation of the environment is as important as the evaluation of the personelle. You may be the best recruiter, and have the best staff, and the best profs... but how's the student lounge looking these days? What's the carpet in the elevator like? How are the washrooms doing? Improvement in these areas can affect prospective students' decisions to attend your institution, and existing students' decisions to stay.
- Report on it :: the best part of mystery shopping is the shopping... but you don't get paid until you report on it. Lack of written evaluation is the number one weakness that I see in recruitment departments nation wide. Start now to effectively evaluate each recruitment endeavour you do, and you (or your future replacement) will be thankful next year at this time... how much material did you go through? Was it worth the time? effort? cost? Did you get an evaluation from the host (if appropriate, ie a ministry team recruitment event)?
Friday, September 22, 2006
Why This Blog is a Good Thing
1. We can learn from each other - Many of us have been around the Christian Higher Ed industry for quite some time. Each one of us have had individual success' and failures as we've traveled and shared the stories of our schools. If we begin to come together and post what we've learned works and what doesn't I truly believe we can become more effective in what we do.
2. We can share resources - There are resources out there that can make our lives easier. Has anyone tried Hotwire yet? I never knew it existed before someone put me on to it. I've learned several very handy marketing techniques from some of Dayna's posts. There are always articles and things we find in our travels that would be great to post and share. Again all this is done so that we can be more effective in what we do.
3. It's a great place to talk and let off steam - Some of you out there may work with a team. Some of you especially in smaller schools may not. There were many years that I was the only one out there for my school. I think I really would have loved an on-line community with the potential that this has. Especially I would have loved a place to share road stories and let off some steam once in a while. How many of you even if you work on a team are in a similar place?
So there's a few thoughts on a Friday night. I really hope this thing grows into the potential that I see it can reach. Tell me what you think of what I wrote here. Share your stories, your concerns. I know you're out there...
Thursday, September 14, 2006
Ask and You Shall Find
There's a ton of reasons for this I know but I find a lot of students are reluctant to commit until the last possible moment these days. How many applications do we all see come in June, July and even August? Students have been fed so much information from their guidance counselors and their peers in their grade 12 year that it almost seems like some freeze up when they are asked to make a decision as to where they want to continue their education.
We need to realize that when we don't get a clear commitment from prospective students we sometimes need to put on our detective hat and start asking them questions to steer them in the right direction and get them to come to a decision. Here's a few ideas that I throw out to students who are caught in the decision loop.
1. What are they good at? What classes did they enjoy in high school?
2. What are they passionate about? This especially applies for students who are interested in studying something outside of normal academics they'd cover in High School.
3. What are their goals? Where would they like to see themselves in 5 years? 10 years?
4. Set a date to make a decision. Get the student to set a date where they have to make a decision. Sometimes committing to that can make the difference.
5. Get them to write things down. Sometimes when they are on paper they can become real.
6. Make sure they're talking. If they haven't talked about things enough with their parents, pastor, teacher, etc. Make sure they do. Getting the opinions of trusted ones can be encouraging and helps a student realize they're not alone.
Tuesday, September 12, 2006
New Template Coming Soon
New University in BC?
"B.C’s reputation for high-quality post-secondary education is at stake if the WTU is allowed to call itself a university without going through an approval process and meeting minimum standards required of all other private institutions, says Robert Clift, executive director of the Confederation of University Faculty Associations of B.C."
This raises some of the conversations that we have had as private institutions in different provinces, with different factors contributing to the reasons we are (or are not) called University, University College, College, etc.
Do you think it puts the reputation of a high quality education at stake? Do you think that being prevented from having "University" in your name limits the opportunity to get a good reputation?
DC
Sunday, September 10, 2006
- 70: number of visits to this blog since it started a week ago
- 33: days until we start Western Fairs
- 28: number of institutions on all Western and Ontario Fairs
- 26: number of institutions on Ontario Fairs
- 24 : number of events on this year's CCUFairs
- 1: number of non-North American institutions represented on this year's fairs (Belfast Bible College)
Wednesday, September 06, 2006
Travel Tip
This is something I discovered a while back. It could be really helpful for any of you who have to book your own hotels. Are you tired of overpaying for semi-decent places to land at night. I was! I paid $108 for a Comfort Inn in Barrie once!
Check out Hotwire. This is an American site that I've had a lot of luck with for booking great rooms at great prices. Here's a few things you need to know if you try it.
- They charge in American $$. Our dollar is close enough though these days that the deals are still great.
- You don't know the actual hotel until you've paid for it. You choose based on a rating system and a general geographic area.
- You can't specify the type of room...ie: non-smoking, king bed. I've had about 98% great rooms nonetheless. The couple of times I did get bad rooms, I was able to switch once and lived with the other because I was just staying one night there.
I use it now for almost all my major centre bookings. I've stayed in Sheratons for $75/night, Hilton Garden Inns for less than $70, and Comfort Inn and Suites for less than $60 to name a few stops. If you're willing to risk a little this can be a great tool to a comfortable stay.
Tuesday, September 05, 2006
Noel Levitz & Stamats
Noel Levitz: Strategies and Strategy Watch" Noel-Levitz periodically sends out reports, newsletters, white papers, and other information to keep campus professionals informed of current trends and best practices. "
Stamats: Quick Takes and Applications" Insights into integrated marketing, communication, and research for colleges and universities by Dr. Robert A. Sevier and other Stamats marketing professionals.
Some white papers:
- Making Sense of the Retention Puzzle (pdf)
- 10 Ways to Revitalize Your Recruitment Communications (pdf)
- Stamats White Papers (registration required)
Monday, September 04, 2006
sweet freebies
- Knock Knock (on websites that work)
- Who's There (on blogs that work)
- Everyone's an expert (on 'lenses')
- Unleashing the Idea Virus (on how ideas spread)
A Quick Introduction
To start my contribution I thought I should offer a quick word of introduction to all my fellow recruiters. My name is Tim Kantel and I'm the Ontario Rep for St. Stephen's University (my fancy title is Marketing and Recruiting Officer). I'm based out of my home which is in Carleton Place, Ontario which is just outside of Ottawa and travel throughout mostly Ontario and Quebec raising students and awareness of SSU. I'm married to Sarah and have a 2 1/2 year old son Evan and another on the way at the end of this month.
My connection to Christian Higher Ed comes naturally as my Father is actually the founder of St. Stephen's University. I've been in and around SSU for most of my life except for about the 7 years before I came back on staff last September. I hold the claim to fame of being the first Recruiter that SSU ever hired back in the middle 90's and as I think about that time, this is one reason I'm really excited about this blog. Back in those days I wish I had the chance to be as connected to a community of colleagues like this. I would have loved to known the secrets and tricks of the trade that I had to figure out on my own. As we post and talk amongst ourselves here, I hope that we can all pick up information and suggestions that will make our lives easier and let us be more effective in what we do. As well it will be great to make new relationships and share road stories with people who understand!
So aside from Recruiting, I've done a lot of sales work in my short career selling everything from websites to Fair Trade coffee so I'm looking forward to sharing some of the things I've learned from that side of my life as well.
Anyway, enough about me....
Sunday, September 03, 2006
Tuition Increases and Google Alerts
Here are two articles that may interest you: the higher cost of higher education and tuition statistics in Canada.
And a tip: Does anyone out there use "Google Alerts"? It's a pretty cool way to filter the vast amounts of information available online... They are self-defined as: "... emails automatically sent to you when there are new Google results for your search terms. We currently offer four types of alerts: 'News,' 'Web,' 'News & Web,' and 'Groups.' "
For example, I have a couple of alerts set up under "news"... one for "Christian Higher Education" and one for, "Helicopter Parents." So anytime there is a new article in the top ten Google News stories or new website in the top twenty, I get an email with a link to it. I got notified about Trinity Western's new president and Tyndale's new property on the minute the story broke. Sweet.
DC
some resources...
- Basic Evaluation Form ... effective evaluation can create efficiency and more effectiveness for next time.
- Assistant Enrolment Advisor Job Description... you know you need help, but do you know what you would do with 5 or 10 extra hours a week if it were offered to you? Do you have an articulated job description yourself? How are you measuring your own success/effectiveness? Here's somewhere to start.
- Ten Trailblazers for the Recruitment Road: basics for the battle; Take a look.